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Circular 309
Guidelines on Passenger Name Record (PNR) Data
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Cir 309 AT11 31
Published in separate English, Arabic, Chinese, French, Russian and Spanish editions by the International Civil Aviation Organization. All correspondence, except orders and subscriptions, should be addressed to the Secretary General. Orders should be sent to one of the following addresses, together with the appropriate remittance by bank draft, cheque or money order in U.S. dollars or the currency of the country in which the order is placed. Credit card orders American Express, Mastercard and Visa are accepted at ICAO Headquarters. International Civil Aviation Organization. Attention Document Sales Unit, 999 University Street, Montrtal, Quebec, Canada H3C 5H7 Telephone 1 514 954-8022 Facsimile 1 514 954-6769 Sitatex YULCAYA E-mail salesicao.int World Wide Web http//www.icao.int Cameroon. KnowHow, 1, Rue de la Chambre de Commerce-Bonanjo, B.P. 4676, Douala I Telephone 237 343 98 42 Facsimile 237 343 89 25 E-mail knowhow-doc yahoo.fr China. Glory Master International Limited, Room 434B, Hongshen Trade Centre, 428 Dong Fang Road, Pudong, Shanghai 200120 Telephone 86 137 0177 4638 Facsimile 86 21 5888 1629 E-mail glorymasteronline.sh.cn Egypt. ICAO Regional Director, Middle East Office, Egyptian Civil Aviation Complex, Cairo Airport Road, Heliopolis, Cairo 11776 Telephone 20 2 267 4840 Facsimile 20 2 267 4843 Sitatex CAICAYA E-mail icaomidcairo.icao.int France. Directeur rCgional de I'OACI, Bureau Europe et Atlantique Nord, 3 his, villa mile-ergerat, 92522 Neuilly-sur-Seine Cedex TCl6phone 33 1 46 41 85 85 Fax 33 I 46 41 85 00 Sitatex PAREUYA Courriel icaoeurnatparis.icao.int Germany. UNO-Verlag GmbH, August-Bebel-Allee 6, 53175 Bonn /Telephone 49 0 228-94 90 2-0 Facsimile 49 0 228-94 90 2-22 E-mail infouno-verlag.de World Wide Web http//www.uno-verlag.de India. Oxford Book and Stationery Co., Scindia House, New Delhi 110001 or 17 Park Street, Calcutta 700016 Telephone 91 1 1 331-5896 Facsimile 91 1 1 5 15 14284 India. Sterling Book House - SBH, 181, Dr. D. N. Road, Fort, Bombay 400001 Telephone 91 22 2261 2521, 2265 9599 Facsimile 91 22 2262 355 1 E-mail sbhvsnl.com Japan. Japan Civil Aviation Promotion Foundation, 15-12, 1-chome, Toranomon, Minato-Ku, Tokyo Telephone 81 3 3503-2686 Facsimile 81 3 3503-2689 Kenya. ICAO Regional Director, Eastern and Southern African Office, United Nations Accommodation, P.O. Box 46294, Nairobi Telephone 254 20 7622 395 Facsimile 254 20 7623 028 Sitatex NBOCAYA E-mail icaoicao.unon.org Mexico. Director Regional de la OACI, Oficina NorteamCrica, CentroamCrica y Caribe, Av. Presidente Masaryk No. 29, 3er Piso, Col. Chapultepec Morales, C.P. 11570, MCxico D.F. I TelCfono 52 55 52 50 32 11 Facsimile 52 55 52 03 27 57 Correo-e icaonaccmexico.icao.int Nigeria. Landover Company, P.O. Box 3165, Ikeja, Lagos Telephone 234 1 4979780 Facsimile 234 1 4979788 Sitatex LOSLORK E-mail aviationlandovercompany.com Peru. Director Regional de la OACI, Oficina SudamCrica, Apartado 4127, Lima 100 TelCfono 51 1 575 1646 Facsimile 51 1 575 0974 Sitatex LIMCAYA Correo-e maillima.icao.int Russian Federation. Aviaizdat, 48, Ivan Franko Street, Moscow 121351 I Telephone 7 095 417-0405 Facsimile 7 095 417-0254 Senegal. Directeur regional de I'OACI, Bureau Afrique occidentale et centrale, Boite postale 2356, Dakar TLlCphone 221 839 9393 Fax 221 823 6926 Sitatex DKRCAYA Courriel icaodkricao.sn Slovakia. Air Traffic Services of the Slovak Republic, LetovC previidzkovt sluzhy Slovenskej Republiky, State Enterprise, Letisko M.R. Stefinika, 823 07 Bratislava 21 I Telephone 421 7 4857 111 1 Facsimile 421 7 4857 2105 South Africa. Avex Air Training Pty Ltd., Private Bag X102, Halfway House, 1685, Johannesburg Telephone 27 1 1 315-000314 Facsimile 27 1 1 805-3649 E-mail avexiafrica.com Spain. A.E.N.A. - Aeropuertos Espafioles y Navegaci6n ACrea, Calle Juan Ignacio Luca de Tena, 14, Planta Tercera, Despacho 3. 11, 28027 Madrid I Telkfono 34 91 321-3148 Facsimile 34 91 321-3157 Correo-e sscc.ventasoaciaena.es Switzerland. Adeco-Editions van Diermen, Attn Mr. Martin Richard Van Diermen, Chemin du Lacuez 41, CH-1807 Blonay Telephone 41 021 943 2673 Facsimile 41 021 943 3605 E-mail mvandiermenadeco.org Thailand. ICAO Regional Director, Asia and Pacific Office, P.O. Box 11, Samyaek Ladprao, Bangkok 10901 Telephone 66 2 537 8189 Facsimile 66 2 537 8199 Sitatex BKKCAYA E-mail icao-apacbangkok.icao.int United Kingdom. Airplan Flight Equipment Ltd. AFE, la Ringway Trading Estate, Shadowmoss Road, Manchester M22 5LH Telephone 44 161 499 0023 Facsimile 44 161 499 0298 E-mail enquiriesafeonline.com World Wide Web http//www.afeonline.com Catalogue of ICAO Publications and Audio-visual Training Aids Issued annually, the Catalogue lists all publications and audio-visual training aids currently available. Supplements to the Catalogue announce new publications and audio-visual training aids, amendments, supplements, reprints, etc. Available free from the Document Sales Unit, ICAO.
FOREWORD Note.- Throughout these guidelines, the use of the male gender should be understood to include male and female persons. 1. In the present climate of intensified security controls, it is recognized that modern facilitation tools such as machine readable passports MRPs and advance passenger information API systems enhance overall the security of international civil aviation. In recent years, the level of interest in using API as a security measure has increased. Some States have deemed it necessary, in order to combat terrorism and to protect their borders, to go beyond the API requirements and to require additional data relating to passengers to be stored in the reservation and other such systems of aircraft operators. 2. This issue of collection, by States, of Passenger Name Record PNR data was first raised in ICAO at the Twelfth Session of the Facilitation Division held in Cairo, Egypt, from 22 March to 1 April 2004. The Division adopted Recommendation Bl5 that reads as follows It is recommended that ICAO develop guidance material for those States that may require access to Passenger Name Record PNR data to supplement identification data received through an API system, including guidelines for distribution, use and storage of data and a composite list of data elements that may be transferred between the operator and the receiving State. 3. In June 2004, pursuant to this recommendation, the Air Transport Committee requested the Secretary General to establish a Secretariat study group to develop guidelines on PNR data transfer. The Council, in endorsing Recommendation Bl5, directed that these guidelines were to be submitted early in 2005. 4. The following States and international organizations nominated subject-matter experts to participate in the work of the study group that was subsequently established Australia, Austria, Brazil, Canada, France, Germany, Japan, Kenya, New Zealand, Nigeria, Switzerland, United Kingdom and United States and the European Commission EC, the Organisation for Economic Co-operation and Development OECD and the International Air Transport Association IATA. Additional comments were submitted by the following members of the Air Transport Committee Chile, Lebanon, and the Republic of Korea. While the guidelines were being developed, informal comments were received from the Netherlands. The Association of European Airlines AEA submitted a "position paper". The work of the group was conducted over a secure ICAO website set up especially for this purpose, and by email. 5. In March 2005, the ICAO Council adopted the following Recommended Practice for inclusion in Annex 9 to the Chicago Convention - Facilitation Recommended Practice.- Contracting States requiring Passenger Name Record PNR access should conform their data requirements and their handling of such data to guidelines developed by ICAO. In June 2005, these guidelines were submitted to the Air Transport Committee.
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Table Of Contents
COVER PAGE
FOREWORD
TABLE OF CONTENTS
INTRODUCTION
PASSENGER NAME RECORD (PNR) DATA
Annex 1
Annex 2
Annex 3
Annex 4