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Doc 8143
Directives to Divisional-type Air Navigation Meetings and Rules of Procedure for their Conduct
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Doc 8143-AN/873/3Divisional-type Air Navigation MeetingsDirectives toDivisional-type Air Navigation Meetings andRules of Procedure for their ConductApproved by the Counciland published by its decision1983INTERNATIONAL CIVIL AVIATION ORGANIZATION ICAO 19838/83, E/P1/3000Order No. 8143/3Printed in ICAO
FOREWORDThis document replaces Doc 8143-AN/873/2 and incorporates Amendment No. 1,adopted by the Council on 28 November 1980, and Amendment No. 2, adoptedby the Council on 8 December 1982. It complements Doc 7986-C/915 Directives of the Council concerning the Conduct of ICAO Meetings.The document contains three parts. The first part provides information of ageneral nature and particularly information concerning the activities that precedeand follow the convening of divisional-type air navigation meetings. The secondpart sets forth directives to divisional-type air navigation meetings, and the thirdpart contains rules of procedure for the conduct of those meetings. Also includedas an appendix are historical notes on the evolution of the divisional-type airnavigation meetings.i
TABLE OF CONTENTSPagePart I.Information of General Nature . . . . . . . . . . . . . . . . . . . . . . . . . 11.Objective of a divisional-type Air Navigation Meeting . . . . . . . . . 12.Types of meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13.Participation in a meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14.Convening of a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25.Establishment of agenda for a meeting . . . . . . . . . . . . . . . . . . . . . . 26.Documentation for a meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.Organization plan of a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48.Action on the meeting report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Part II.Directives to the Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Meeting Documentation1.Documentation submitted immediately prior to orduring the meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Formulation of Proposals for International Standards,Recommended Practices and Procedures2.Annexes to the Convention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63.Procedures for Air Navigation Services PANS. . . . . . . . . . . . . . . 10Proceedings of the Meeting4.Directives for reaching decisions. . . . . . . . . . . . . . . . . . . . . . . . . . . 10Preparation of the Report of the Meeting5.Progressive preparation of the report. . . . . . . . . . . . . . . . . . . . . . . . 116.Contents of the report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11iii
0Part III.Rules of Procedure for the Conduct of Divisional-typePart III.Air Navigation Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151.Definitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.Representation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163.Credentials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164.Languages of the meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175.Officers of the meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176.Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187.Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188.Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199.Availability of papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1910.Conduct of business . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2011.Right to introduce motions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2212.Motions and amendments to motions . . . . . . . . . . . . . . . . . . . . . . . 2213.Privileged motions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2314.Decisions of the meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2415.Decisions of the Chairman. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2416.Right to vote. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2417.Voting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2418.Recording votes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2519.Reopening of debate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27iv
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